Key Documents

Details of the Local Government Transparency Code 2015 along with information and documentation published by Maresfield Parish Council

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Council Documents 

This section contains the main documents that relate to the organisation and operation of Maresfield Parish Council. Please contact the Clerk for any information you require that is not available here.

Remits

Local authorities are already required to make their constitution documents available for inspection at their offices under section 9P of the Local Government Act 2000. Local authorities must also, under the code, publish their constitution on their website.

Maresfield Parish Council’s Constitution includes the Remits which can be found by clicking on the link below.

Remits 2019 – DOWNLOAD

Standing Orders

Local authorities are already required to make their constitution documents available for inspection at their offices under section 9P of the Local Government Act 2000. Local authorities must also, under the code, publish their constitution on their website.

Maresfield Parish Council’s Constitution includes the Standing Orders, which can be found by clicking on the link below.

Standing Orders 2019 – DOWNLOAD

Council Responsibilities

This page gives access to information on Councillors’ and other responsibilities relating to Committees, Sub-Committees, working Parties, etc. which are allocated at the Annual Meeting of Council held in May each year.

Committees

Committees 2019 – DOWNLOAD

AGM Sub Committees

AGM Sub Committees 2019 – DOWNLOAD

Finances and Annual Accounts

This page gives access to information on how the Council regulates its finances, accounts statement for the previous financial year, payments during the current financial year and the adopted budget and precept for the next financial year.

Transparency

Accounting Statements

2018/19 – DOWNLOAD

2019/20 – DOWNLOAD

Annual Governance Statement

2018/19 – DOWNLOAD

2019/20 – DOWNLOAD

 

External Report and Certificate

2018/19 – DOWNLOAD

2019/20 – DOWNLOAD

Public Rights

2018/19 – DOWNLOAD

2019/20 – DOWNLOAD

Notice of Conclusion of Audit

2018/19 – DOWNLOAD

2019/20 – DOWNLOAD

Annual Internal Audit Report

2018/19 – DOWNLOAD

2019/20 – DOWNLOAD

Payments for Approval

2018/19 – DOWNLOAD

2019/20 – DOWNLOAD

2020/21 – DOWNLOAD

Budget Precept

2017/18 Council Adopted – DOWNLOAD

Grant Application Form

Grant Application Form – DOWNLOAD

Grants Policy

Grants Policy – DOWNLOAD

Grants Paid

2018/19 – DOWNLOAD

2019/20 – DOWNLOAD

Financial Regulations

Local authorities are already required to make their constitution documents available for inspection at their offices under section 9P of the Local Government Act 2000. Local authorities must also, under the code, publish their constitution on their website.

Maresfield Parish Council’s Constitution includes the Financial Regulations which can be found by clicking on the link below.

2020/21 – DOWNLOAD

The Local Government Transparency Code 2015 (the code) came into effect on 1 April 2015. The code is issued by the Secretary of State for Communities and Local Government in exercise of powers under section 2 of the Local Government, Planning and Land Act 1980, and replaces any previous codes issued in relation to authorities in England under those powers.

The code does not replace or supersede the existing framework for access to and re-use of public sector information provided by the:

  • Freedom of Information Act 2000 (as amended by the Protection of Freedoms Act 2012)
  • Environmental Information Regulations 2004
  • Re-use of Public Sector Information Regulations 2005
  • Infrastructure for Spatial Information in the European Community regulations 2009
  • Sections 25 and 26 of the Local Audit and Accountability Act 2014 which provides rights for persons to inspect a local authority’s accounting records and supporting documentation, and to make copies of them.

Maresfield Parish Council voluntarily publishes information covered by the requirements of the code relating to larger authorities.

The code requires local authorities in England to publish the following information quarterly:

Expenditure Exceeding £500

The code requires that local authorities must publish details of each individual item of expenditure that exceeds £500.

For each individual item of expenditure the following information must be published:

  • Date the expenditure was incurred
  • Local authority department which incurred the expenditure
  • Beneficiary
  • Summary of the purpose of the expenditure
  • Amount
  • Value Added Tax (VAT) that cannot be recovered
  • Merchant category

Salary payments to staff normally employed by the local authority should not be included. However, local authorities should publish details of payments to individual contractors.

Procurement Information

The code requires that local authorities must publish details of every invitation to tender for contracts to provide goods and/or services with a value that exceeds £5,000.

For each invitation, the following details must be published:

  • Reference number
  • Title
  • Description of the goods and/or services sought
  • Start, end and review dates
  • Local authority department responsible

The code requires that local authorities must also publish details of any contract, commissioned activity, purchase order, framework agreement and any other legally enforceable agreement with a value that exceeds £5,000.

For each contract, the following details must be published:

  • Reference number
  • Title of agreement
  • Local authority department responsible
  • Description of the goods and/or services sought
  • Supplier name and details
  • Sum to be paid over the length of the contract or the estimated annual spending or budget for the contract
  • Value Added Tax (VAT) that cannot be recovered
  • Start, end and review dates
  • Whether or not the contract was a result of an invitation to quote or a published invitation to tender
  • Whether or not the supplier is a small or medium sized enterprise and/or a voluntary or community sector organisation and where it is, provide the relevant registration number

 

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Additionally, local authorities are required to publish the following information annually:

Local Authority Land

The code requires that local authorities must publish details of all land and building assets including:

  • All service and office properties occupied or controlled by user bodies, both freehold and leasehold
  • Any properties occupied or run under Private Finance Initiative contracts
  • Garages unless rented as part of a housing tenancy agreement
  • Surplus, sublet or vacant properties
  • Undeveloped land
  • Serviced or temporary offices where contractual or actual occupation exceeds three months
  • All future commitments, for example under an agreement to lease, from when the contractual commitment is made

For each land or building asset, the following information must be published together in one place:

  • Unique Property Reference Number
  • Unique asset identity
  • Name of the building/land or both
  • Street number(s)
  • Post town
  • United Kingdom postcode
  • Map reference – either Ordnance Survey or ISO 6709
  • Whether the local authority owns the freehold or a lease for the asset and for whichever category applies, the local authority must list all the characteristics that apply from the options given below:
    • For freehold assets:
    • Occupied by the local authority
    • Ground leasehold
    • Leasehold
    • Licence
    • Vacant
  • For leasehold assets:
    • Occupied by the local authority
    • Ground leasehold
    • Sub leasehold
    • Licence
  • For other assets:
    • Free text description eg. Rights of way, access, etc.

 

Grants to voluntary, community and social enterprise organisations

The code requires that local authorities must publish details of all grants to voluntary, community and social enterprise organisations. This can be achieved by either:

  • Tagging and hence specifically identifying transactions which relate to voluntary, community or social enterprise organisations within published data on expenditure over £500 or published procurement information, or
  • By publishing a separate list or register

For each identified grant, the following information must be published as a minimum:

  • Date the grant was awarded
  • Time period for which the grant has been given
  • Local authority department which has awarded the grant
  • Beneficiary
  • Beneficiary’s registration number (where applicable)
  • Summary of the purpose of the grant
  • Amount

 

Code of Conduct

Local authorities are already required to make their constitution documents available for inspection at their offices under section 9P of the Local Government Act 2000. Local authorities must also, under the code, publish their constitution on their website.

Maresfield Parish Council’s Constitution includes the Code of Conduct, which can be found by clicking on the link below.

Model Code of Conduct – DOWNLOAD

Pay multiple

The code requires that local authorities must publish the pay multiple on their website, defined as the ratio between the highest paid taxable earnings for the given year (including base salary, variable pay, bonuses, allowances and the cash value of any benefits-in-kind) and the median earnings figure of the whole of the authority’s workforce. The measure must:

  • Cover all the elements of remuneration that can be valued
  • Use the median earnings figure as the denominator, which should be that of all employees of the local authority on a fixed date each year, coinciding with reporting at the end of the financial year
  • Exclude changes in pension benefits, which due to their variety and complexity cannot be accurately included in a pay multiple disclosure

Maresfield Parish Council’s pay multiple as at 1st March 2020 is 1.2

Organisational Chart

Organisational Chart 2020 – DOWNLOAD

Asset Register

Asset Register 2019 – DOWNLOAD

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Maresfield Parish Council complies with the requirements of the code by publishing the information on this website. Hard copies are available on request from the Parish Council office.

Full details of the code can be found here Local Government Transparency Code 2015