REMITS 

Finance & Administration Committee

 General

To administer all financial and personnel matters.

To report to Council the financial status of the Council not less than quarterly.

To report to Council the financial and funding implications of proposals by Strategy Sub-committee, and to advise Council on those financial implications.

To deal with contractual matters not within the remit of any other committee.

To advise on major administrative and general issues.

To deal with all matters concerning any office equipment owned, leased or managed by the Council.

To lead on Council’s communications activities.

To follow policies and guidance as may be adopted from time to time by Council.

To report on its business and on significant matters within its remit to Council as and when decided by Council.

Duties

To supervise the Clerk's management of financial matters, including preparation of budgets and cash flow analysis, his monitoring of budgets and his production of annual accounts.

To ensure compliance with the Council’s Financial Regulations.

To arrange internal and external audits.

To prepare the draft precept.

To carry out the duties of the Council as an employer, save those for which the Chairman has charge.

To monitor and develop the efficiency of the Parish's administration, including the Parish Office.

To inspect (for general and insurance purposes) all office equipment under the management of the Parish.  To keep it in good order. To plan for and arrange its maintenance and replacement.

To monitor and report on any contracts entered into by or affecting the Council except any within the remit of any other committee.

To maintain records of the Parish's assets and ensure their proper protection, except any within the remit of any other committee.

To arrange appropriate insurance of the Council against normally insured risks and of the Council's assets against loss and damage.

To ensure that Council’s communications activities are adequate.

To advise on major administrative and general issues referred by Council or its Committees, and refer back to Council as appropriate.

 Authority

To deal with issues within its remit, save where major decisions are required in which case the matter should be referred to Council for its approval. "Major decisions" is incapable of precise definition, but comprehends

·         Financial impact (by reference to absolute amount, departure from budget and risk)

·         Long-term impact

·         Parish-wide impact

·         Expectation of strong public feeling

[These are matters for judgement; often to be decided by the Chairman of a committee, or sometimes that chairman and the chairman of Council – each having in mind what they think Council would want.]

To sanction small items of expenditure (up to £500 any one item), but not exceeding in aggregate £2,000 in any year, in any case subject to the expenditure being within a budget heading in that year.