14th July 2010

Dear Councillor

Members of Maresfield Parish Council are summoned to a Meeting of Council, to be held in the Nutley War Memorial Hall on Tuesday 20^th July 2010 at 7.30pm. 

Clerk

Members of the public are welcome to attend and to address questions to Councillors before the commencement of the meeting. Please notify the Clerk in advance so that any necessary arrangements can be made.          

AGENDA

A.        Public session

A.1      Co-option of Councillor to fill the vacancy created by the resignation of

Cllr Mrs Valerie Taylor.

            A.2      Any other public matters.   

1771.   To vote for the co-option of a new Councillor to fill the vacancy created by the resignation of Cllr Mrs Valerie Taylor.  

1772.   To approve apologies for absence and to note other non-attendance.           

1773.   Declarations of Interests.

1774.   Minutes of the previous meeting held on 15^th June 2010:-

1.    For adoption.

2.    Matters arising from these minutes.

1775.   Reports by and questions to:-

1. County Councillors.

2. District Councillors.

1776.   Parish Wards – issues, needs and Councillors’ reports:-

            1. Fairwarp Ward.

            2. Maresfield Ward.

            3. Nutley Ward.

1777.   Council bodies - To receive minutes and decisions, followed by reports from Chairmen and any questions:-
1. Environment Committee:-

                        I.          Draft minutes of the meeting held on 29^th June 2010.

                        II.         Provision of allotments – situation report and action required.

            2. Finance & Administration Committee:-

I.          Month 3 –2010/11 Financial Reports.

II.         Approval of the new Lease for the Parish Office.

To give consideration to the next item being discussed in closed session; that in view of the confidential nature of the business to be transacted, i.e. an employment matter, it is advisable in the public interest that the public and press be temporarily excluded and that they are instructed to withdraw.

III.        To approve the Appraisal for the Clerk and related pay increment.

            3. Planning Committee:-

I.          Minutes of the meeting held on 1^st June 2010.

II.         Minutes of the meeting held on 22^nd June 2010.

III.        Draft minutes of the meeting held on 12^th July 2010.

            4. Strategy Committee:-

                        I.          Minutes of the meeting held on 15^th April 2010.

                        II.         Minutes of the meeting held on 10^th June 2010.

                        III.        Draft minutes of the meeting held on 8^th July 2010.

            5. Maresfield Recreation Ground Access Sub-Committee report.

            6. Parish Plan Development Working Party report.

1778.   To receive a report from, and put questions to the Chairman.

1779.   To receive a report from the Clerk.

1780.   Payments to be made - for approval.

1781.   Maresfield Recreation Ground – approval of the 2009/10 Maresfield Recreation Ground accounts and the return to the Charity Commission.

1782.   Communications – web site; ‘Your Parish Brief’; ‘The Parish Matters’; Parish mag’s.

1783.   Date of next meeting – 21^st September 2010 (Nutley).